We are seeking an Administrative Assistant with a bachelor's degree and a minimum of two years of experience in streamlining operations, managing workflows, and providing comprehensive administrative support to executives and lawyers. Experience in startup environments and law firms is highly preferred.
Job Responsibilities
- Administrative Skills: Proficiency in various administrative tasks crucial for the seamless operation of consulting and law firm businesses, including experience with Outlook and other project management tools.
- Operations Management: Minimum 2 years of experience in setting up, implementing, and maintaining robust systems to enhance workflow efficiency.
- Client Communication: Clear and professional communication with clients, timely response to email inquiries, updating client repositories, and ensuring preparedness for meetings.
- Analytical and Critical Thinking: Proactively anticipating the needs of the managing partner and team, consistently seeking ways to improve systems and workflows.
- Flexibility and Adaptability: Willingness to adapt and undertake new tasks as required, showcasing flexibility to meet the dynamic needs of the business.
- CRM Expertise: Efficient management of Customer Relationship Management (CRM) systems to organize and optimize client interactions.
- SOP Development: Experience in creating and implementing Standard Operating Procedures (SOPs) using provided training materials.
- Lead Generation: Proficiency in utilizing LinkedIn for lead generation, particularly targeting universities and corporations.
- Website Maintenance and SEO Implementation: Assisting with SEO strategies to enhance online visibility and drive sales for services, and updating the companyā€™s website accordingly.
- Schedule and Logistics Coordination: Ability to coordinate meeting schedules using scheduling tools and provide event coordination assistance. Strong skills in managing logistics and coordination of speaking engagements.
Qualifications:
A bachelorā€™s degree. Minimum of two years of relevant experience. Preference for experience in startup environments and law firms. Strong work ethic and commitment to supporting daily operations efficiently. Ability to excel in a dynamic, fast-paced environment and adapt quickly to changes. Availability for at least 25-30 hours per week, with flexibility for additional hours when required.
Application Process:
Interested candidates should email their resume and a link to any pertinent portfolio or work samples to [email protected]. If your application is selected, you will receive our skillset questionnaire to complete. Successfully passing this stage will lead to an invitation to participate in our paid assessment and interview, which are the final steps of our process.
